IT Help

A visualiser is now available in 1 South Parks Road and also at 36 Beaumont Street.  These can be used in the lecture/teaching rooms or in individual offices.  Connecting via USB allows you to use the visualiser as a camera to share in Teams or Panopto presentations.  An HDMI output allows easy connection in the lecture/seminar rooms.

Some videos are available of them in use when handling objects or taking notes (as a 'real' whiteboard):

Video One - Object
Video Two - Object
Video Three - Writing

The use of phones, tablets, laptops and other portable devices is permitted for access to University of Oxford  data, providing those devices are:

• Protected from unauthorised access by at least a 4-digit PIN or a passphrase (for phones and tablets).
• Configured to ensure they automatically lock after a period of inactivity.
• Configured in such a way that they can be remotely wiped in the event of loss (if possible, within the confines of the operating system).
• Encrypted (e.g. FileVault on OSX etc.).
• Only installed with trustworthy applications from reputable sources.
• Configured to receive software updates from the manufacturer and other 3rd parties and updates are installed within one week of being released.
• Not be a jail-broken or rooted device.
• Not used to carry sensitive information for longer than absolutely necessary.

These requirements also apply when usernames and passwords that could be used to access University data are saved on the device (e.g., for reading email).

With regards to laptops, additionally:

• All local passwords should be at least 16 characters in length.
• The laptop must be encrypted with a suitable encryption method e.g. FileVault.
• Automatic Updates must be enabled and applied within one week of release.
• Sophos Endpoint must be installed and enabled.
• Any local Firewall e.g. Windows or OSX Firewall, must be enabled, with a default DENY ALL policy.

Personal Devices and Laptops

The School of Archaeology does not allow personal devices or laptops to be connected to the network in any way, or to be used for School of Archaeology work or data.  Only departmental machines can be connected to the network.  If personal devices are used e.g. for access to e-mail from your tablet or phone, then they must only use the University wireless service - Eduroam or OWL, or your mobile network provider.  No wired Ethernet connection is permitted and access will only be possible to externally available resources and websites.

This policy is based on advice from the University's Information Security Team, who provide the tools, guidance and support for divisions, departments, and colleges to implement effective local arrangements and adequately manage information security risk. They also monitor networks and systems to prevent and respond to external attacks.

Further details and advice on mobile security can be found at - https://www.infosec.ox.ac.uk/secure-my-mobile-devices#tab-458636

For Academics and Teaching Staff (This guide provides support for academics using Panopto and/or Teams from their home or office. It includes equipment recommendations, best-practice on using software options and advice on presenting in general.) - https://help.it.ox.ac.uk/replay/equipment/home-office

Giving a lecture in MS Teams 

• Log into MS Teams using your SSO (abcd1234@OX.AC.UK). You will need your mobile phone or other means to authenticate your log-in. 
• Your powerpoint presentation should be opened (and not minimised) on the screen and ready to present
• Select “Share” from the top of the MS Team functions ribbon
• The easiest way to share your powerpoint is to share the window with MS Teams by clicking on the window icon and selecting your presentation.  Teams will always put a red line around the window it is sharing so you can tell what your audience is viewing.
• If the Graduate Studies team has set up your lecture MS Teams meeting for you, the recording will occur automatically. 
• If you set up the meeting or if the meeting doesn't record for some reason,  navigate back to the MS Teams main window and advise the class that you are about to begin recording 
• Click on the ellipsis (the three dots) on the main MS Teams screen where it says MORE and select START RECORDING.
• You should then navigate back to the powerpoint presentation and give your lecture as normal. 
• At the end of the lecture you MUST ensure you have logged out of MS Teams (otherwise the next user will be able to access your files, meetings, calendar). 
• Recordings can only be downloaded either by the person who pressed record or the person who set up the meeting, and they can access these directly from the meeting chat by clicking on the notification 

Polices and working practices

The School of Archaeology follows University guidance in all key areas of teaching but has prepared bespoke guidance for recording lectures 

• The University's Educational recordings policy
• The ​​​SoA continues with its current approach which is:
  • To record and make available lectures (where reasonably able) on Canvas as standard using MS Teams
  • Not to record more interactive types of teaching (e.g. tutorials, seminars, presentations, practicals etc.). 
  • If a Student's Support Plan (SSP) requires further interventions, then these will continue to be dealt with on an individual basis.​​​​​​
• The SoA continues to use MS Teams (and not Replay) for its teaching because of the flexibility to teach or attend remotely, and it is interactive.  Guidance for University staff is provided by the Centre for Teaching and Learning (CTL) pages here

FAQs

Q. Should I use my own laptop or the lecturn computer in our teaching rooms? 

>>There are pros and cons to both.  The advantages of using the lectern computer is that you need only turn up with your presentation on a memory stick, however you won't be as familiar with the set-up, particularly if you are pc user.  On the other hand, bringing your own laptop will give you familiarity but you need to remember to bring an appropriate USB C/Firewire adaptor (if you don't have the standard hdmi connector) and power pack.  IT support is also more limited with your own computer as Jeremy is able to connect remotely to the lectern computers but not to your own.

Q. How do I find the MS Teams link for the lecture?

>> There are several ways to find the MS Teams lecture link for that series of lecture.  There is just one link per module and which is used for all the recordings made that term/year.

1. We have provided a one-page document which also sits on each SoA lectern computer desk top and which we have forwarded to convenors to share with anyone teaching on the course who may not have the time to navigate through Canvas.  This document contains all the links to all our lectures and will avoid the need for anyone logging into emails.
2. The links are provided in the Canvas calendar for that module (PGT) or degree (if A&A)
3. Links can be emailed by course convenors to anyone else teaching on that course